Administration Assistant – Property & Support Services

About the role

We are seeking an Administration Assistant to provide high‑level, efficient support to the Property and Support Services team at NHS Lanarkshire. The role ensures smooth operation of departmental processes and serves as the first point of contact for staff, patients and visitors.

Key responsibilities

• Perform a full range of administrative tasks including typing, filing, audio‑typing, photocopying, letter composition and use of management information systems.
• Handle telephone and face‑to‑face enquiries, directing and prioritising queries to maintain service efficiency.
• Manage departmental mail, responding where appropriate and routing items to the correct recipients.
• Support meetings by arranging venues, preparing agendas, distributing materials, recording minutes and following up on action points.
• Maintain and update the department’s filing system to ensure easy accessibility.

Required profile

• SVQ Level 3 or equivalent qualification.
• Strong written and verbal communication skills.
• Office management experience.
• Proficiency with standard PC programmes.
• General administration and office experience.

Required skills

What we offer

• 35 days of annual leave including public holidays.
• Generous NHS pension scheme.
• Annual incremental salary progression.
• Paid sick leave increasing with length of service.
• Access to NHS discounts and other employee benefits.