Executive Administrative Assistant

About the role

The Executive Administrative Assistant will partner with regional leadership to provide high‑level administrative and operational support across the LATAM region. This full‑time, on‑site role ensures that leaders can focus on strategic objectives while the office runs smoothly and efficiently.

Key responsibilities

• Manage daily office operations, maintaining an organized, functional, and welcoming workplace.
• Serve as the front‑desk contact for visitors, vendors, and employees.
• Coordinate with vendors and building management for services and maintenance.
• Oversee procurement of office supplies, snacks, beverages, and related items.
• Handle incoming and outgoing mail, deliveries, and general correspondence.
• Support planning and logistics for in‑person meetings and internal events, including room setup, catering, and reservations.
• Assist with onboarding materials and employee recognition initiatives such as welcome kits and milestone gifts.
• Provide administrative support to leadership, including calendar management, travel arrangements, expense tracking, and preparation of presentations and reports.
• Collaborate with internal stakeholders on office‑related projects and continuously improve administrative processes.

Required profile

• 1–3 years of experience in an administrative role, preferably supporting senior leaders.
• Strong organizational and time‑management abilities with capacity to juggle multiple priorities.
• Excellent written and verbal communication skills in both English and Spanish.
• Professional demeanor with a high level of discretion when handling confidential information.

Required skills

• Proficiency with Microsoft Office suite.
• Experience using Microsoft Teams.
• Familiarity with Concur for travel and expense management.
• Knowledge of SharePoint for document collaboration.