Executive Administrative Assistant

About the role

We are seeking an Executive Administrative Assistant to support the Technology & Digital Leadership Team at PurposeBD, a global medical technology leader. The role provides high‑level administrative support, ensuring smooth operations for senior executives and the broader department.

Key responsibilities

• Provide administrative support to the Technology & Digital Leadership Team.
• Support purchase order processing and related activities for the function.
• Coordinate and schedule vendor/partner review meetings.
• Offer backup support to other executive administrators.
• Maintain confidentiality in handling correspondence, financial reporting, presentations, and HR materials.
• Maintain and prioritize calendars, meetings, events, and travel arrangements.
• Plan and coordinate meeting logistics, event planning, and town‑hall meetings.
• Arrange domestic and international travel, including visas, medical information, and itineraries.
• Adhere to travel expense policies and reconcile business expenses.
• Maintain files and manage data retention, routing, and destruction.
• Address departmental issues such as computer problems, corporate cards, and office supplies.
• Coordinate orientation logistics for new hires.
• Provide ad‑hoc support, including data consolidation and meeting note‑taking.

Required profile

• High School Diploma/GED; college degree preferred.
• Minimum 7 years of experience supporting senior executives.
• Experience working in a global organization.
• Ability to work independently with high confidentiality.
• Strong collaboration and partnership skills with executive leadership.
• Flexibility to adapt to changing schedules and priorities.
• Excellent organizational and time‑management abilities.

Required skills