Procurement Assistant

About the role

The Economic Commission for Latin America and the Caribbean (ECLAC) is seeking a Procurement Assistant to join its Procurement Unit in Santiago. Reporting to the Chief Procurement Officer and Senior Procurement Assistant, the role provides logistical and administrative support for the acquisition of goods and services across the organization.

Key responsibilities

• Support a team of Procurement Officers in processing purchase requests, preparing tender documents and managing supplier communications.
• Monitor requisition status, coordinate shipments, verify receipt of goods, and maintain accurate records.
• Prepare abstracts of offers, compile quotation data, and assist in evaluating suppliers to achieve best value.
• Draft purchase orders and contracts, obtain necessary approvals, and ensure compliance with delegated authority.
• Maintain internal databases, track contractual obligations, and provide updates to relevant stakeholders.
• Research market sources, gather product specifications, and contribute to data analysis and reporting.

Required profile

• High school diploma required; technical or vocational studies in procurement, supply chain management or business administration are desirable.
• At least five years of procurement or administrative experience (reduced to three years with a university degree).
• Proficiency in English (UN Level II) and Spanish (UN Level III) as working languages.

Required skills

• Knowledge of UN procurement policies, procedures and financial regulations.
• Familiarity with Enterprise Resource Planning (ERP) systems and data‑analytics tools.
• Ability to prepare tender documents, evaluate offers and manage contracts.