C-Level Executive Assistant (Remote, Full-Time)

About the role

We are seeking a proactive, strategic Executive Assistant to support a C‑level leader in a fast‑paced, high‑performance remote environment. This role goes beyond traditional administration, acting as a true right‑hand to drive execution, improve systems, and align top‑level priorities.

Key responsibilities

• Manage and respond to emails, prioritize the executive’s inbox, and ensure timely follow‑ups.
• Act as gatekeeper and liaison between the executive and internal/external stakeholders.
• Create, document, and optimize SOPs to boost operational efficiency.
• Build, maintain, and audit databases in Notion.
• Coordinate complex calendars across time zones, schedule high‑level meetings, and arrange personal and business travel.
• Track expenses and maintain accurate financial documentation.
• Support hiring processes through scheduling, reporting, and coordination.
• Conduct strategic research on tools, vendors, and business opportunities.
• Manage priorities in Motion, ensuring deadlines and deliverables are met.
• Continuously review and optimize workflows across Notion and Motion.

Required profile

• Advanced English (C1/C2) with strong written and verbal communication.
• 2+ years supporting executives, founders, or leadership teams.
• Exceptional organizational and time‑management abilities.
• High autonomy, discretion, and a proactive problem‑solving mindset.
• Experience in fast‑paced, high‑growth environments.
• Based in Latin America for time‑zone alignment.

Required skills

• Slack
• Notion
• Motion
• Google Workspace
• Mercury expense management

What we offer

• Fully remote, full‑time schedule aligned with U.S. time zones.
• Two short daily alignment meetings.
• Competitive salary of USD 800 per month, adjusted for experience.