I-9 Compliance Specialist

About the role

Spectra Management is seeking an I-9 Compliance Specialist to support a premier client in the healthcare industry. You will oversee, execute and audit end-to-end Form I-9 verification workflows, acting as a liaison between healthcare professionals, hiring managers and HR. The position is remote or hybrid, based in Santiago, Dominican Republic or the Philippines, with US-EST business hours (Monday to Friday, 9:00 AM - 6:00 PM).

Key responsibilities

• Manage and respond to high-volume inquiries about Form I-9 compliance, document deadlines and employment eligibility.
• Contact incoming healthcare staff and new hires to request documents, explain acceptable document combinations and follow up until cases are compliant.
• Work with hiring managers and cross-functional teams to resolve discrepancies, escalate urgent matters and streamline onboarding.
• Audit Form I-9 submissions for clerical errors, missing data and expiring work authorization documents.
• Track and monitor verification cases from initial notice to final disposition within SLAs.
• Validate identity and work authorization documents against federal Lists of Acceptable Documents (Lists A, B and C).
• Maintain employee profiles, audit logs and compliance records in HRIS systems.
• Support reverification (Section 3), record retention and compliance reporting.

Required profile

• Professional fluency in English, verbal and written, with strong business communication skills.
• Ability to work US-EST hours remotely or hybrid, based in Santiago or the Philippines.
• Prior hands-on experience with Form I-9 compliance, reverifications and federal employment eligibility verification; healthcare staffing or clinical onboarding experience is a strong plus.
• Familiarity with foreign passports, EADs and permanent resident cards.
• Attention to detail, ability to manage high-volume case queues and confidentiality of PII.

Required skills

• Proficiency with HRIS platforms and applicant/employee databases.
• Experience with E-Verify and HRIS/ATS systems such as BambooHR or Workday.

What we offer

• Competitive base salary package with global remote/hybrid flexibility.
• Immediate placement and onboarding into workflows supporting US healthcare operations.
• Enterprise-grade tools and HRIS/compliance software.
• Continuous professional development.