Project Administrative Assistant

About the role

We are seeking a Project Administrative Assistant to provide independent administrative and secretarial support for a project team within Bechtel’s Mining and Metals division. The role ensures smooth daily operations, handling correspondence, travel arrangements, and meeting logistics while maintaining confidentiality and professionalism.

Key responsibilities

• Coordinate requests from clients, managers, and internal staff, determining appropriate actions or escalation.
• Manage incoming hard‑copy and electronic mail, independently handling routine items and reviewing outgoing correspondence for accuracy.
• Arrange complex travel itineraries, prepare expense reports, and organize meeting facilities, equipment, and refreshments.
• Maintain the manager’s calendar, both hard‑copy and electronic, and schedule appointments.
• Develop and implement office procedures, filing systems, and record‑keeping practices.
• Prepare and distribute notices, agendas, information packets, and meeting minutes.

Required profile

• Strong judgment, initiative, and discretion in handling confidential information.
• Excellent organizational skills with the ability to anticipate changing priorities.
• Professional demeanor with diplomatic communication and knowledge of office protocol.

Required skills