Senior Executive Assistant – Remote (Chile)

About the role

The client is a fast‑growing home‑services company based in the United States that needs a proactive, detail‑oriented professional to streamline operations from Chile. As a Senior Executive Assistant you will take ownership of invoicing, collections, and daily administrative tasks, freeing the founder to focus on growth.

Key responsibilities

• Follow up on past‑due invoices and manage aging accounts receivable (10‑day and 30‑day cycles).
• Request, collect, and organize missing client documentation such as W‑9s and 1099s.
• Provide seamless phone coverage, handle customer service inquiries, and act as a backup for client calls.
• Assist with dispatch coordination and scheduling adjustments for field technicians.
• Process incoming web forms, lead inquiries, and general email correspondence.
• Liaise between the business owner and the website developer to ensure updates and changes are executed accurately.

Required profile

• Flawless, near‑native English fluency; must speak English throughout the shift.
• Assertive, professional communication style, comfortable making outbound collections calls.
• Fast learner who can navigate multiple software platforms, scheduling tools, and CRM systems.
• Highly organized with strong attention to detail and ability to manage multiple priorities.