Staff Council Assistant

About the role

The Economic Commission for Latin America and the Caribbean (ECLAC) is seeking a Staff Council Assistant on a three‑month consultancy basis in Santiago. The role provides comprehensive administrative, logistical and organisational support to the Staff Council, ensuring its meetings and initiatives run smoothly and efficiently.

Key responsibilities

• Provide timely support for Staff Council meetings, assemblies, briefings and outreach events, including scheduling, preparing and circulating documentation.
• Draft, format and proofread correspondence, notices, minutes, reports and presentation materials.
• Maintain calendars, work‑plans, files, databases, mailing and contact lists in both paper and electronic formats.
• Monitor pending actions, deadlines and deliverables arising from Council activities and follow up accordingly.
• Research, compile and organise reference material for reports, background notes and briefings.
• Assist with the preparation, distribution and administrative handling of staff surveys and questionnaires.
• Respond to routine staff queries and direct more complex matters to the appropriate Council representative.

Required profile

• Demonstrated ability to deliver administrative and logistical support with accuracy, discretion and professionalism.
• Strong organisational skills and attention to detail.
• Service‑oriented attitude with the capacity to respond promptly to staff requests.
• Effective written communication skills for drafting and proofreading documents.

Required skills