Executive Assistant – Finance & Operations Support

About the role

Our client, a fast‑growing home‑services company based in the United States, is seeking a proactive Executive Assistant to relieve the founder of day‑to‑day administrative and billing tasks. The role is fully remote, supporting operations from Chile while working on an EST schedule.

Key responsibilities

• Follow up on past‑due invoices, manage aging accounts receivable and collect missing client documentation (W‑9s, 1099s).
• Provide phone coverage, handle customer service inquiries, and assist with dispatch coordination for field technicians.
• Process incoming web forms, lead inquiries and general email correspondence.
• Liaise with the website developer to implement updates, tweaks and changes.
• Perform daily administrative tasks to free up the business owner’s time.

Required profile

• Flawless, near‑native English fluency, comfortable speaking with American clients.
• Assertive and professional communication style, especially for outbound collections calls.
• Tech‑savvy learner who can navigate multiple software platforms, scheduling tools and CRM systems.
• Familiarity with Facebook and general social‑media usage is a plus.

Required skills

• CRM systems
• Facebook

What we offer

• Full‑time remote position with flexible hours within the 8 am‑5 pm EST window.
• Competitive monthly salary between $2,000 and $2,500 USD.