Executive Assistant

About the role

The Executive Assistant will provide comprehensive administrative and secretarial support to the DS Vice President and the LATAM Leadership team. Working in a dynamic, matrixed environment, the role enables senior leaders to focus on strategic priorities by handling complex schedules, communications, and key business processes.

Key responsibilities

• Manage complex calendars, meeting cadence, and priorities across multiple time zones for the Vice President and LATAM leadership.
• Prepare, review, and coordinate executive‑level communications, presentations, reports, and meeting materials.
• Assist in planning regional meetings, town halls, off‑sites, and other leadership events.
• Serve as primary point of contact for senior internal and external stakeholders.
• Support governance processes, approvals, and confidential records management.
• Arrange domestic and international travel, process expense reports, and handle related logistics.
• Coordinate procurement activities, purchase orders, payments, and vendor interactions.
• Maintain accurate documentation and records in line with company standards.
• Identify opportunities to improve administrative processes and executive productivity.
• Handle highly sensitive information with discretion and sound judgment.

Required profile

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• Proven experience providing executive‑level administrative support in a multinational or matrixed organization.
• Strong organizational skills with the ability to anticipate needs and resolve scheduling or logistical challenges.
• Excellent written and verbal communication skills in English.
• Ability to work effectively with senior leaders across diverse cultures and time zones.

Required skills