Team Assistant (Administrative Support)

About the role

The Team Assistant provides general administrative office support to the Country Office team in Chile, working closely with the Executive Assistant and under the supervision of the Country Manager. This role ensures smooth day‑to‑day operations and facilitates communication with internal and external stakeholders.

Key responsibilities

• Coordinate team schedules, monitor changes, and communicate updates to staff, officials, and external partners.
• Handle incoming and outgoing written and verbal communications with clients and government partners.
• Maintain accurate paper and electronic filing systems and act as backup for administrative colleagues.
• Organize meetings, events, senior official visits, missions, conferences, workshops, and retreats, including logistical arrangements.
• Draft, edit, translate, and finalize routine correspondence, memos, and reports in English.
• Arrange travel itineraries, tickets, transport, and hotel reservations for the team.
• Oversee front‑desk operations and reception duties.
• Maintain and update databases of key contacts across public and private sectors.

Required profile

• High school diploma with 7 years of relevant experience, or a bachelor’s degree with 5 years of experience.
• Excellent oral and written communication skills in English and Spanish.
• Demonstrated initiative, good judgment, and ability to handle confidential information.
• Strong time‑management, organizational, and client‑service orientation.

Required skills

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Skilled in using internet applications and related digital tools.