Team Assistant

About the role

The Economic Commission for Latin America and the Caribbean (ECLAC) is seeking a Team Assistant to provide comprehensive administrative support to the Productive Territorial Development and Governance Unit. Reporting to the Unit Coordinator, the assistant will help ensure smooth operation of the PCI Platform and related coordination initiatives.

Key responsibilities

• Provide general office support, including management and dissemination of PCI Platform materials.
• Prepare routine correspondence, reports, newsletters, tables, charts and other documents using standard word‑processing tools.
• Proofread documents for completeness, grammar and typographical accuracy.
• Maintain calendars, schedule meetings and communicate changes to staff and external partners.
• Handle incoming mail, phone calls and visitors, drafting routine responses or routing inquiries as appropriate.
• Maintain both paper and electronic filing systems and update databases, including large distribution lists.
• Coordinate courier services and assist with the preparation of newsletters, flyers, videos and other outreach materials.
• Perform basic data‑entry and extraction tasks, ensuring accuracy of PCI Platform registration forms and simple calculations.
• Support administrative processes such as leave recording, meeting organization, travel requests, expense claims and office supply orders.

Required profile

• Strong organizational abilities and attention to detail.
• Excellent written communication skills in English.
• Ability to manage multiple tasks and prioritize effectively.
• Professional demeanor when interacting with internal and external stakeholders.

Required skills

• Proficiency with standard word‑processing and spreadsheet applications.
• Basic data‑entry and data‑validation capabilities.