Team Assistant – Programme Planning & Operations

About the role

The Programme, Planning and Operations Division of the Economic Commission for Latin America and the Caribbean (ECLAC) is seeking a Team Assistant to provide comprehensive administrative support. The role involves handling correspondence, preparing documents, and ensuring smooth operation of the unit’s daily activities.

Key responsibilities

• Perform a wide range of office support and administrative functions, including handling correspondence and drafting documents.
• Monitor schedules, verify receipt of documents and ensure compliance with legal and financial requirements.
• Research, compile and organize information for reports, work plans, briefings and meetings.
• Generate standard statistical reports and work orders using various databases.
• Proofread and edit documents for accuracy, grammar and format.
• Provide secretarial and logistical support for meetings, boards, committees and conferences.
• Maintain calendars, distribution lists and coordinate shipments, printing and translation as needed.
• Perform data entry, extraction and assist with data analysis and presentation preparation.

Required profile

• Professionalism: knowledge of general office and administrative support processes, ability to meet deadlines and maintain high‑quality work.
• Teamwork: collaborative attitude, willingness to support team decisions and share responsibilities.
• Planning and organizing: ability to set clear goals, prioritize tasks, manage time efficiently and anticipate risks.

Required skills

• SAP (ERP system) usage.
• Data analytics and basic statistical reporting.
• Word processing software (e.g., Microsoft Word).
• Database handling for report generation.