Team Assistant – Programme Planning & Operations

About the role

The Programme, Planning and Operations Division of the Economic Commission for Latin America and the Caribbean (ECLAC) is seeking a Team Assistant to provide comprehensive administrative support. The role involves handling correspondence, preparing documents, and supporting meetings for the division.

Key responsibilities

• Perform a wide range of office support and administrative functions.
• Draft and respond to routine correspondence using standard word‑processing software.
• Monitor schedules, verify receipt of documents, and ensure compliance with legal and financial requirements.
• Research, compile, and organize information for reports, work plans, and briefings.
• Generate standard statistical and other reports using various databases.
• Proofread and edit documents for accuracy, grammar, punctuation, and format.
• Screen phone calls and visitors, respond to information requests, and refer inquiries as needed.
• Provide secretarial, logistical, and administrative support for meetings, boards, committees, and conferences.
• Assist in preparing presentation materials using appropriate presentation software.
• Maintain calendars, monitor changes, and communicate relevant updates.

Required profile

• Strong organizational abilities and attention to detail.
• Excellent written communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Experience handling confidential and official documents.

Required skills

• Word processing software
• Database applications
• Presentation software