Management Team Secretary

About the role

The Management Team Secretary provides confidential, high‑quality administrative support to the Management Team at NHS Lanarkshire, ensuring smooth operation of daily activities and effective information flow.

Key responsibilities

• Create and maintain databases for management information, including absence management and training data.
• Produce regular reports to support performance‑management objectives.
• Manage the Management Team email system, prioritising and handling correspondence with a high degree of confidentiality.
• Arrange meeting facilities, prepare agendas, and distribute supporting documents.
• Attend internal and statutory meetings, record formal minutes, distribute notes, and follow up on action points.
• Provide additional administrative assistance to the wider Maintenance Team as required.

Required profile

• HNC or equivalent qualification in Business Administration, Secretarial Studies, Public Administration, or comparable experience as a department/personal secretary.
• Strong interpersonal skills with a focus on customer care.
• Excellent written and verbal communication abilities.
• Good organisational and planning capabilities.
• Full UK/EU/EEA driving licence.

Required skills

What we offer

• 35 days annual leave including public holidays.
• Generous NHS pension scheme.
• Annual incremental salary progression.
• Paid sick leave that increases with length of service.
• Access to NHS discounts and additional employee benefits.