Marketing Administrative Assistant

About the role

GHD is seeking a Marketing Administrative Assistant to support a team of marketing professionals delivering marketing and communications plans for North American business. The role focuses on administrative and logistical support for conferences and internal marketing activities.

Key responsibilities

• Provide administrative assistance to the Marketing team, without travel to conferences.
• Collect, update and enter conference metrics and data.
• Coordinate off‑site printing, prepare FedEx labels, track shipments and submit claims for lost or damaged packages.
• Assist marketing leadership with expense reports and travel bookings.
• Draft and send team communications, schedule meetings and create PowerPoint decks for attendee and debrief calls.
• Process invoices, track payments and monitor purchase orders through legal review.
• Update Monday.com boards, global events calendars and master spreadsheets with approved Tier 1 and Tier 2 conference information.

Required profile

• Bachelor’s degree in Marketing, Communications or a related field.
• At least 3 years of experience in marketing, communications, administration or conference logistics.
• Excellent oral and written communication skills and a collaborative working style.
• Strong attention to detail, organizational ability and capacity to manage multiple tasks under tight deadlines.

Required skills

• Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Canva, Airtable, Microsoft Teams, Eventbrite, Wufoo.
• Adobe Creative Suite.
• CRM platforms, specifically Salesforce.
• MCAE application.