Senior Facilities Management Assistant

About the role

The Senior Facilities Management Assistant is based in the General Services Section of ECLAC Santiago, one of the five regional commissions of the United Nations. The post reports to the Chief of the General Services Section and covers construction, maintenance, facility management and related services for the mission area.

Key responsibilities

• Coordinate construction, repair, maintenance and installation of buildings, infrastructure and sites, and coordinate maintenance of installations, systems and equipment.
• Plan construction and renovation projects, including design parameters, functional needs and alternatives.
• Review contractors' invoices, assist with cost recovery, and prepare scopes of work, technical specifications, engineering drawings, bills of quantities and cost estimates.
• Evaluate offers, supervise and monitor contract implementation, and prepare progress reports.
• Develop standards and guidelines for existing and future facilities and liaise with Safety and Security on inspections, accidents and hazards.
• Draft responses to auditors and monitor audit recommendations, and prepare status reports and briefing papers.
• Review proposals for rental, lease or construction of new facilities and help manage the unit's work plan, resources and biennial budget.
• Supervise general service staff, coordinate special-event needs, and collect, analyse and present data.

Required profile

• High school diploma or equivalent; technical or vocational certificate or studies in asset management.
• At least 10 years of progressively responsible experience in facilities management, building management, engineering, architecture, administrative services or a related field (reduced to 8 years with a first-level university degree).
• Experience managing infrastructure modernization projects, including planning, implementation, contract administration and budget monitoring.
• Experience operating Building Management Systems (BMS), including energy monitoring and photovoltaic systems, and with access control, security and building safety technologies.
• Experience managing service contracts, supplier relationships and contract performance; supervision of multidisciplinary teams, energy management and data analytics experience are desirable.
• English and Spanish at UN Level II reading, writing and listening, and UN Level III speaking.