Executive Administrative Assistant

About the role

The Executive Administrative Assistant will partner with regional leadership across LATAM, providing high‑level administrative and operational support. This full‑time, on‑site position in Santiago ensures that leaders can focus on strategic objectives while the office runs smoothly and efficiently.

Key responsibilities

• Manage daily office operations, keeping the workplace organized, functional, and welcoming.
• Serve as the front‑desk contact for visitors, vendors, and employees.
• Coordinate with vendors and building management, handling procurement of supplies, snacks, and beverages.
• Oversee mail, deliveries, and general correspondence.
• Support in‑person meetings and internal events, including room setup, catering, and reservations.
• Assist with onboarding items and employee recognition initiatives such as welcome kits and milestone gifts.
• Schedule recurring meetings, manage calendars, arrange travel, and track expenses for leadership.
• Prepare presentations, reports, and communications as needed.
• Contribute to the continuous improvement of administrative processes.

Required profile

• 1–3 years of experience in an administrative role, preferably supporting senior leaders.
• Strong organizational and time‑management abilities in a fast‑paced environment.
• Excellent written and verbal communication skills in both English and Spanish.
• Ability to work on‑site full‑time in Santiago.

Required skills

• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience using Microsoft Teams, Concur, and SharePoint.