C-Level Executive Assistant – Remote Full-Time

About the role

We are seeking a proactive, strategic Executive Assistant to support a C‑level executive in a fast‑paced, high‑performance remote environment. This role goes beyond traditional admin duties, acting as a true right‑hand to drive execution, improve systems, and align priorities at the highest level.

Key responsibilities

• Manage and respond to emails, prioritize the executive’s inbox, and ensure timely follow‑ups.
• Act as gatekeeper and liaison between the executive and internal/external stakeholders.
• Create, document, and optimize SOPs to boost operational efficiency.
• Build, maintain, and audit databases in Notion.
• Coordinate complex calendars, meetings across time zones, and travel logistics.
• Track expenses and maintain accurate financial documentation.
• Support hiring processes through scheduling and reporting.
• Conduct strategic research on tools, vendors, and business opportunities.
• Manage priorities in Motion, ensuring deadlines are met.
• Continuously review and optimize workflows across Notion and Motion.

Required profile

• Advanced English (C1/C2) with strong written and verbal communication.
• 3–5+ years supporting executives, founders, or leadership teams.
• Exceptional organizational and time‑management abilities.
• High autonomy, discretion, and proactive problem‑solving mindset.
• Experience in fast‑paced, high‑growth environments.
• Based in Latin America for time‑zone alignment.

Required skills

• Slack
• Notion
• Motion
• Google Workspace
• Mercury
• Kaya Push
• Quo

What we offer

• Fully remote, full‑time (40 hours/week) aligned with U.S. time zones.
• Two short daily meetings for alignment and reporting.
• Competitive salary of USD 800 per month.