Administrative Assistant

About the role

The Administrative Assistant ensures the Santiago office runs smoothly by handling day‑to‑day operations and serving as the main point of contact for employees, vendors, and visitors. Working closely with the local leadership team, this role supports both office management and administrative tasks across the LATAM region.

Key responsibilities

• Manage daily office operations, keeping the workplace organized, functional, and welcoming.
• Act as front‑desk contact for visitors, vendors, and employees.
• Coordinate with vendors and building management, and oversee office supplies, snacks, and related procurement.
• Handle incoming and outgoing mail, deliveries, and general correspondence.
• Support in‑person meetings and internal events, including room setup, catering, and reservations.
• Coordinate onboarding items and employee recognition initiatives such as welcome kits and milestone gifts.
• Collaborate with internal stakeholders on office‑related projects and administrative needs.
• Provide administrative support: schedule recurring meetings, prepare presentations and reports, manage calendars, travel arrangements, and expense tracking for leadership.
• Contribute to improving administrative processes while handling sensitive information with discretion.

Required profile

• 1–3 years of experience in an administrative role, preferably supporting leadership.
• Full‑time on‑site availability in Santiago.
• Strong organizational and time‑management abilities in a fast‑paced environment.
• Excellent written and verbal communication skills in English and Spanish.
• Proven discretion when handling confidential information.
• Proactive, detail‑oriented, and adaptable mindset.

Required skills

• Microsoft Office
• Microsoft Teams
• Concur
• SharePoint
• Microsoft Copilot (AI tool)