Clinical Secretary – Oncology

About the role

The Clinical Secretary – Oncology provides comprehensive administrative support to a team of oncology clinicians, ensuring smooth operation of patient pathways and clinical activities. This fixed‑term position (12 months) is based within NHS Lanarkshire and follows standard operating procedures.

Key responsibilities

• Type dictated clinical letters, discharge summaries, referral letters, legal reports and clinical notes.
• Prepare meeting minutes where required.
• Prioritise workload to meet agreed service standards.
• Organise and re‑arrange clinical activities such as outpatient clinics and operating lists.
• Support theatre scheduling as needed.
• Follow up administrative tasks including booking appointments, arranging investigations and chasing diagnostic results.
• Anticipate and resolve scheduling conflicts or delays.
• Maintain accurate, coded records on electronic systems (e.g., Trakcare).

Required profile

• SVQ Level 2 qualification or equivalent experience.
• Minimum 2 years experience in healthcare administration or 3 years in a secretarial role.
• Understanding of medical terminology.
• Proven ability to work effectively in a team and adapt to change.
• Strong communication skills with patients, clinicians and colleagues.

Required skills

• Proficiency with the Trakcare electronic system.

What we offer

• 35 days annual leave including public holidays.
• Generous NHS pension scheme.
• Annual incremental salary progression.
• Paid sick leave increasing with length of service.
• NHS discounts and a commitment to a diverse, inclusive workforce.