Senior Executive Assistant

About the role

We are seeking a Senior Executive Assistant to support the incoming CEO of a global organization with more than 3,500 employees across the UK, India, Colombia, and Mexico. This high‑impact position acts as a "Chief of Staff minus one," proactively managing priorities and enabling the executive to focus on strategic initiatives.

Key responsibilities

• Manage a complex executive calendar and coordinate meetings across multiple time zones.
• Handle inbox management, prioritize communications, and draft responses as needed.
• Arrange domestic and international travel, itineraries, and logistics.
• Conduct research and prepare meeting briefs, presentations, and background materials.
• Track action items, follow up with internal teams, and support light project management.
• Anticipate executive needs, solve problems proactively, and maintain strict confidentiality.
• Serve as a trusted partner to ensure smooth day‑to‑day operations.

Required profile

• Minimum 4 years of experience as an Executive Assistant supporting C‑level leaders.
• Background in multinational companies.
• Exceptional organizational and time‑management abilities.
• Strong written and verbal English communication skills.
• Highly proactive, detail‑oriented, and capable of independent work.

Required skills

• Proficiency with AI research tools such as Microsoft Copilot, Claude, or similar.
• Advanced knowledge of Google Workspace and Microsoft Office suite.
• Experience with calendar management tools.
• Familiarity with HubSpot.

What we offer

• Competitive salary: $2,000‑$3,000 USD per month.
• Flexible working hours (EST‑based schedule, remote).
• 10 business days of PTO plus US holidays.
• Opportunity to become a strategic partner to a global executive.