Ward Administrative Assistant

About the role

The Ward Administrative Assistant provides essential administrative and clerical support to Senior Charge Nurses and their clinical teams within the Acute Services Medical Directorate. This role ensures smooth day‑to‑day operations on the ward by managing records, schedules, and information flow.

Key responsibilities

• Deliver high‑quality administrative support to nursing staff.
• Maintain annual leave records, calculate entitlements and update electronic rota and absence systems.
• Work with both decimal and time‑based formats for accurate recording of attendance.
• Create and maintain electronic databases or tracking systems for attendance and record‑keeping.
• Handle confidential information in line with GDPR and NHS policies.

Required profile

• Standard Grade level education or RSA/SCOTVEC qualification, or equivalent experience.
• Excellent keyboard skills and proficiency in Microsoft Office.
• Previous administrative experience, preferably in a hospital environment.
• Strong numeracy, communication and English language abilities.
• Ability to work independently and as part of a team with minimal supervision.

Required skills

• Microsoft Office

What we offer

• Opportunity to support clinical teams in a dynamic acute care setting.
• Training on NHS systems and processes.
• Professional development within the NHS Scotland framework.